Vehicle operations are an integral part of our business. Assisted Independence, LLC. recognizes that an employee’s vehicle is personal property. Assisted Independence, LLC. also needs to ensure safety and consistency during transportation. All employees must comply with federal, state, and local laws and policies and be “job-ready” when they are on agency business. “Job- ready” means employees must:
- Be physically and mentally able to do the jobs, and
- Not use intoxicants, drugs, or medications that could impair judgement or ability to drive.
The following rules shall apply to all vehicle operations. Violations of this policy may result in
- revocation or restriction of employee authorization to drive a private vehicle on company business
- reassignment
- demotion
- suspension
- or dismissal
Prerequisites for Personal Vehicle Use are as follows:
- Employees must have a current and valid driver’s license and a satisfactory driving record.
- The use of vehicle and mileage is authorized by the agency.
- The vehicle is owned by the employee. Vehicles not owned by the employee require agency authorization prior to usage.
- The vehicle is in good working order and meets legal requirements.
- The vehicle passes inspection completed by the supervisor using the Vehicle Safety Checklist Form.
- The vehicle meets safety requirements for individual transport.
- The vehicle is properly insured.
An employee who uses his/ her own vehicle to conduct business, on behalf of and at the request of the employer, shall receive an allowance of thirty-five ($0.35) cents per mile. A copy of the employee’s driver’s license; a safe driving record check completed at the time of hire; and any additional certificates, insurance, or licenses applicable to the individual’s position will be kept on file. Assisted Independence, LLC. is authorized to have access to driving and insurance records and obligates all employees to notify the agency immediately of any driving violations, restrictions placed on his or her license, or changes/ renewals in insurance coverage.
Prior to Departure with Individuals:
- Ensure that the vehicle is safe for transport by completing a daily written log at the beginning of each shift using the Vehicle Safety Log Checklist.
- Ensure the vehicle is equipped with an emergency first aid kid, the individual’s emergency information, and cell phone.
- Ensure insurance information is kept inside the vehicle and driver’s license on hand.
In the event of an emergency mechanical breakdown while an employee is transporting individual(s) supported in a personal vehicle, the employee is to:
- Contact the individual’s family/guardians in attempt to arrange alternate transportation (i.e. agency vehicle); and
- Inform the direct supervisor of the situation.
Should an Assisted Independence, LLC. employee experience any malfunction that would impair their ability to safely transport an individual or that would violate a prerequisite set by the Vehicle Safety Checklist Form, inform the direct supervisor so that alternative measures can be taken, such as borrowing/renting alternative vehicles or utilizing taxi services.