“One hour of billed therapy service must include a minimum of 45 minutes of direct individual care with the balance of the hour spent in related individual services.” Therefore, the Recreational Therapist is allotted planning and documentation time, which is to be used. Time “related to individual services” also includes the transportation, or drive-time, driving to the individual for Recreational Therapy. The Director of Recreational Therapy works to ensure drive-time between individuals supported are not greater than fifteen (15) minutes. This time is to be claimed when submitting work records in AccelTrax.
For in-person Recreational Therapy ninety (90) minutes and beyond, more than one unit (15 minutes) is to be dedicated toward planning and documentation. In this event, an additional unit (15 minutes) is to be claimed on the in-person work record to reflect the drive time, while the remaining planning and documentation time is to be claimed at a later time that does not overlap with any in-person times. These additional times are to be taken seriously, as the duty of a Recreational Therapist calls for attentive and meticulous planning and documentation outside of the in-person session.
Assisted Independence provides the Recreational Therapist the entire maximum planning and documentation time, as opposed to our administration collecting and billing that additional time, as most other Recreational Therapy providers’ administrations collect and bill this time “related to individual services” for which the Recreational Therapist is not paid.
Time documented for Recreational Therapy supports must reflect the times that the Recreational Therapist was with the individual in-person. The start time of the documented work records must reflect the actual start time of the the in-person session. The Recreational Therapist must ensure the times reported calculate within the service standards and the documentation of those reported times are related to individual services. Group trips must be divided evenly.
The following is a chart for maximum available driving, planning, and documentation times:
